Best Trucking Accounting Software in 2024

Overview

Quickbooks is a big name in accounting software, and it provides all of the basic tools but because it is a general accounting software, it misses some accounting features specific to  trucking.

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While not a great standalone solution for fleets, Quickbooks is still a top-rated accounting software for owner operators and sole proprietors that are okay using other solutions or skipping out on trucking-specific features. Small businesses can also start with Quickbooks and then later pair it with a trucking management system that integrates with Quickbooks.

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Quickbooks is also a good pick if you want to start handling your own bookkeeping but still want to hire an accountant for taxes. Most accountants are already familiar with Quickbooks so it will be easy for them to review your records at tax time.

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Overview

Rigbooks is a straightforward bookkeeping application that was designed specifically for trucking businesses. The software places a top focus on translating costs into per-mile calculations. This focus is intended to make it easier to calculate load values and stay on top of receipts for tax filing. While available for businesses of all sizes, Rigbooks is designed for owner operators and small fleets.

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Truckers report liking the user-friendly system and find the software has all the basic tools to run their business. The driver settlements function lets you calculate driver pay by the mile, load percent, or a flat rate per trip. IFTA reporting is also easy thanks to Rigbooks importing the latest fuel tax rates for all jurisdictions automatically.

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However, It can be slow to receive help because technical support is by email only. Users should take advantage of the 30-day free trial to try out the software before committing.

Overview

Axon is a trucking management system that handles everything from invoicing to dispatching and tax reporting. The software targets larger trucking businesses that want to minimize their office staffing. 

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Axon focuses on efficiency and eliminating duplicate work. For example, their IFTA mileage tracker auto-records toll and non-toll mileage to automatically create IFTA tax reports. 

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Axon also handles payroll with trucking-specific pay calculations and expense tracking. It also manages employee and contractor paperwork like W-2 and 1099 forms.

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Axon offers customized solutions, even within the trucking industry. These include focused tools for freight haulers, freight brokers, and oilfield trucking. 

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Axon’s customer support is well-regarded and can be accessed by phone or email.

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Overview

TruckingOffice offers standard bookkeeping features and allows for invoicing on variable fees, such as flat, per ton, per mile, or by weight. IFTA tax reports are also generated automatically, with options to choose which trucks to include in the report. Each report breaks down miles and gallons by state.

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On the management side, TruckingOffice covers dispatching and maintenance tracking. Its dispatch tools make it easy to create and assign trips. Optional tools can also capture less than truckload hauls. Maintenance plans can be created by mileage or calendar. 

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Because it was built with trucking in mind, TruckingOffice offers expense reports for scales, tolls, and maintenance. Per-mile stats are also readily available. Optional extras include premium routing software that can calculate mileage and optimal routing. TruckingOffice also offers an optional electronic logging device (ELD) that can sync with your mobile app automatically. 

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Online and video training is available during setup and support is available via phone, email, and online chat support.

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Overview

TruckLogics streamlines bookkeeping by limiting manual record entry and delivering one-click financial reports. It also provides full business management tools. This includes finding work on load boards, driver and maintenance management, invoicing, and expense tracking. 

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One of the most useful features of TruckLogic is its integration with other trucking industry tools. These include Motive, DAT, ProMiles, Quickbooks, ExpressTruckTax, and ExpressIFTA. 

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IFTA reports can be automatically generated to save time. Each report is charged as a single-use fee. This gives the option to manually fill out a report when you need to save on admin costs or you can use the automatic report feature when you’d prefer to save on time. 

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While it offers a lot, TruckLogics there are online complaints that the system does not always deliver and effective customer service can be hard to find.

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Overview

Tailwind TMS provides a full range of invoicing and bill payment features. It’s an ideal solution for businesses needing a comprehensive trucking management system. It does not include payroll or bank reconciliation but can integrate with Quickbooks to give a complete accounting service. 

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Tailwind TMS can be pricey for very small trucking company software, but it has a lot to offer mid-size and larger companies. For instance, Tailwind’s Unlimited package enables tracking an unlimited number of shipments per month. It also is capable of managing multiple business branches under the same umbrella.  

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Tailwind TMS provides tools to ensure records are uploaded as quickly as possible. For example, the mobile app lets drivers capture signed bills of lading with their mobile phones on delivery. 

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Users report the system is easy to use and can efficiently replace the admin time of several staff members.

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Overview

ProTransport modules cover all of the major accounting needs, as well as dispatching and maintenance management. Fleet management offerings are also robust with features like live GPS tracking, two-way messaging, and maintenance reminder alerts. 

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Accounting tools in ProTransport are aimed at keeping things simple. Invoices can be auto-generated, fuel card data can be imported directly from any major provider, and taxes (including IFTA) can be calculated. 

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ProTransport also integrates with several other applications. These include Quickbooks for accounting and Motive for service hour tracking. 

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ProTransport does not advertise its pricing and does not offer a free trial of the software so a demo will be required. ProTransport customers are provided with phone and email customer support.

Overview

Q7 is a complete bookkeeping and accounting software that also provides a custom suite of trucking management tools like dispatching fleet management, mobile logistics, document management, and shipment status alerts. Additional options include an electronic data interchange (EDI) and a fuel card interface. 

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Q7 is capable of managing every corner of your trucking business but may require an experienced bookkeeper to make full use of its accounting features. Because it offers so many different tools, the learning curve can be steep compared to other options. However, Q7 does offer training and technical support to help you get going.

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Owner operators may find Q7 overpowered for their needs but a motor carrier with a large fleet might find Q7’s robust tools simplify their business accounting and general management.

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Unfortunately, Q7 pricing is not transparent. Instead, the company prefers to provide a unique proposal to each client, after showing a free demo.

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Overview

Technically not a software solution but an alternative, TruckBytes provides free pre-made spreadsheets to streamline invoicing, trip reports, and IFTA filing. These free bookkeeping spreadsheets for truckers are popular with single truck owner operators who are tired of manual recordkeeping but do not want to add accounting software to their monthly expenses. 

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TruckBytes requires manual entry of invoice, mileage, and expense data into the spreadsheets. While it takes the work out of many calculations, it does not offer many of the automatic entry and reporting functions provided by other software.

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